PTMflex - Personnel Time Management

PTMflex (Personnel Time Management)

Your Solution for Modern Time Management in SAP

What do management consulting, engineering, software, IT, WP and construction companies all have in common? They are faced with the challenge of registering and managing the working time of their employees in real time and allocate them to the correct account assignment objects or projects. 


Merely delivering on a project is no longer sufficient these days. Clients demand regular and detailed documentation on the services rendered and an up-to-date budget control. This makes having a modern, multi-faceted time recording system more important than ever.


PTMflex is a modern, flexible and powerful tool that we have designed for managing working time in SAP. PTMflex is a holistic and flexible time recording solution for project-oriented service providers and supports a wide range of processes, such as


  • Project-related time recording
  • Travel request, enter travel expenses, travel expense report
  • Leave of absence planner

The Solution

PTMflex is geared towards the specific needs of project-oriented service providers and includes features for managing projects and clients as well as for recording working time, travel expenses, and leave periods. All data available in the system can be reported, invoiced, and controlled at the simple click of a button.


PTMflex allows you to manage your organization and processes in a complete and structured way and thus generate significant cost savings. Thanks to several customizing options, you can define the amount of detail of your employees’ time recording: by exact times, including/excluding breaks; recorded as minutes, hours or days; with/without assignment to a WBS element; individual description of activity; qualifies as billable or non-billable; etc. 


After an employee has recorded their working time, the record can be passed on to the project manager for approval and release for billing. This ensures that the correct project been assigned to a time record and the time spent for a project has been approved by the project manager. If a project manager does not approve of an employee’s time record, he can hold off on its release and ask the employee to adjust the entry.


PTMflex has also integrated SAP CATS in order to transport the recorded working time to other SAP modules and assess its monetary value. 

Business Impact

PTMflex supports the entire project-related time recording process in SAP, enabling your employees to enter their working and travel times easily, flexibly and with a specific project reference in SAP. This will help you be transparent about your projects toward your clients at all times. PTMflex also allows you to control the billing of recorded times, which can turn time recording in your organization into a significant revenue driver helping improve your contribution margin.



PTMflex Features

PTMflex Features

  • Virtual personnel file in SAP
  • Time recording in real-time – your data in SAP is always up to date
  • Travel request, enter travel expenses, travel expense report
  • Leave of absence planner
  • Data integrity maintained through input checks
  • Integration of SAP CATS
  • Integration of Microsoft (Outlook, Word, etc.)
  • Comprehensive reporting

Modern SAP-Technology

PTMflex: Add in-SAP-Software

  • Own namespace
  • Programming language ABAP/4
  • No modification to your SAP system
  • Implementation through SAP transport system
  • SAP authorization concept
  • Own IMG (Implementation Guide)
  • Multilingual versions
  • No additional hardware required
  • No third-party software required

See for Yourself What This Solution Can Do for You

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